Behind the Scenes: How I Price My Events with The Crafted Camper

“How much to have the camper at our event?”

This is the question I get more than anything else. And the truth? It depends... but not in a confusing way. Pricing shifts based on the kind of event you’re hosting, how many guests you have, and what you want embroidered.

I put this guide together to make everything simple, clear, and easy to plan.

How My Event Pricing Works

Every event includes two parts:

1. A Base Event Fee: This covers the camper, setup, equipment, power, travel, and my time on-site.

2. Per-Item Embroidery Pricing: Because every design is unique and stitched right in front of your guests.

Once you choose your event style, everything falls into place.

Choose Your Experience

✨ The Classic Camper Event

A fun, high-energy experience where the camper becomes the life of the party. Guests pick their personalization and watch it being stitched in real time.

Base Event Fee: $500 for up to 2 hours

Per-Item Pricing: $15–$20

Extra Time: $150/hour

Best for birthdays, block parties, showers, holidays, and celebrations with big energy.

✨ The Keepsake Camper

This is the sentimental version — slower, sweeter, and filled with meaningful items like baby blankets, wedding pieces, memorial items, or heirloom gifts.

Base Event Fee: $500 for up to 2 hours

Per-Item Pricing: $20–$25

Extra Time: $150/hour

Best for showers, weddings, baptisms, memorial events, and intimate gatherings.

✨ The Stitch & Stay Pop-Up

A relaxed bring-your-own-item experience. Guests bring hats, bags, shirts — whatever they love — and get it customized on the spot inside the camper.

Base Event Fee: $500 for up to 2 hours

Per-Item Pricing: $15–$20

Extra Time: $150/hour

Best for backyard parties, girls’ nights, neighborhood hangs, school events, and community pop-ups.

✨ Branded Camper Activations

A high-impact embroidery activation for businesses. Your logo or brand elements are stitched live as customers watch the magic happen.

Base Event Fee: $750 for up to 3 hours

Logo Digitizing: $50 one-time fee

Per-Item Pricing: Custom based on volume

Extra Time: $200/hour

Best for retail events, grand openings, corporate parties, festivals, and promotional activations.

Optional Add-Ons

Item Sourcing

Guests are welcome to bring their own items. If you’d prefer, I can source them for you (hats, totes, baby items, towels, and other pieces) for an additional charge.

Travel

• First 10 miles from 33624 included

• $1/mile beyond that (roundtrip)

Deposit

A 30% deposit is required to reserve your date.

Not Sure Which Event Fits Your Day?

Tell me your guest count, the vibe you’re going for, and any ideas you have — I’ll walk you through the best setup and put together a clear, customized quote.

I created this form to get all of the important information to help set you up for the perfect Camper visit. Once you fill it out, I'll be in touch within 24 hours.

Book The Crafted Camper